It’s an age-old dilemma that pops up with just about any investment: is it better to lease a product or to buy it? When it comes to printers, it’s an even more difficult affair, complicated further by the rapid technological advancements that take place in the printing sector. While buying may have initial advantages as an investment, it may turn out to be more expensive in the long run. The key is to find the right print management strategy for your business, so we’ll run through some of the main benefits of leasing and buying a printer.

Buying a printer

One of the main benefits of owning anything outright is the fact that you own it. It sounds obvious, but it does theoretically mean that it will always retain some of its original value. As an investment, purchasing a printer definitely provides you with an asset. Additionally, when you own a printer, you have full access to it. This means that you’ll be able to make full use of its services, without needing to liaise with external companies.

However, with this advantage come several key drawbacks, like maintenance, component failures, and ink management. Furthermore, the initial costs of buying a printer can also prove extensive, which can be problematic for smaller companies on a tight budget.

But what happens when a printer becomes obsolete or a newer model comes out? Not only will your investment decrease in value, but you’ll be stuck with outdated technology! The potential for this kind of investment to backfire is therefore certainly cause for concern.

Leasing a printer

As a result, many companies opt to lease their printers from experts, like Document Data Group, who have the technology and resources to make your printing as efficient as possible. Outsourcing this aspect of your business also means that you outsource all the hardship that goes along with it. By using professional easing companies, you can rely on dependable professional support without having to deal with various things that can go wrong. For example, we have a system in place whereby we receive notifications when your toner levels are low, which triggers an automatic shipment of the relevant ink to your company, which means your printers will always stay active. This also means you’ll never have to keep a cupboard full of ink!

Another advantage is cost. Leasing costs are relatively predictable, and you won’t have to deal with any mammoth investments early on. This is especially lucrative for smaller businesses and start-ups, who often choose the leasing option of pure necessity. Additionally, leasing a printer also means you’ll receive 100% tax relief, compared to a mere 23% on purchasing a printer.

Lastly, leasing a printer reduces your environmental footprint, which has become more and more important as business look to decrease their impact on the world around them.

Print Management

We hope you found this list discussing the benefits of leasing versus buying a printer useful. It’s always good to know what you’re spending on printing and what your specific needs are. For this, we recommend using our free print audit service, which will give you valuable insight into your printing needs. It will also help identify what kind of print management solutions are most appropriate for your business.

Please contact Document Data Group for any more information.